AI-Powered Parent Communication for School Emails
The Problem
Charliee, a dedicated school teacher, faced a constant challenge: parents of her students received between 600–1000 emails annually from the school.
The issues were piling up:
- •Parents missed key deadlines buried in long threads
- •Unrelated emails were being sent to all parents, causing confusion
- •Tracking student-specific action items became overwhelming
- •Weekly planning for student needs lacked clarity and structure
This led to frustrated parents, missed tasks, and poor student coordination — making it hard to stay aligned.
The Solution
We designed a fully automated system that turns chaotic emails into structured, actionable insights — customized for Charliee's classroom.
Email Intelligence
The agent reads every school email, filters out noise, and identifies which student(s) it's related to.
Smart Classification
Using natural language understanding, it categorizes the email by: Entire school, Year group, Specific class, Individual student.
Actionable Summaries
It rewrites the message into a short, parent-friendly summary with any key actions + deadlines highlighted.
Contextual Delivery
Each message is auto-sent to only the relevant parent(s) based on student match — not broadcast to all.
Weekly Digest
Every Sunday at 6 PM, parents receive a personalized weekly summary with all tasks neatly grouped by date.
Stack Used :
- n8n
- Supabase
- OpenAI
- AI Sensi
Results
Missed Emails
Only relevant, actionable messages are delivered
Manual Filtering
AI extracts student names and compares them with a live database
Hours Saved Annually
Freed up for parents who used to spend 30–60 mins daily sorting school comms
Parent Clarity
From overwhelmed to organized — weekly summaries became a game-changer
Client Feedback
“I didn't realize how much time we were wasting until this was live. Parents are now way more responsive, and I don't get asked the same questions ten times. It's brilliant.”— Charliee, School Teacher